Privacy notice for job applicants
This notice explains how Eleport uses your personal data when you apply for a role with us.
We handle applicant data in accordance with the GDPR and applicable national data protection laws.
1. What data we collect
When you apply for a role at Eleport, we may collect the following types of personal data:
Application details
- Name and contact details (email, phone number)
- CV, portfolio, LinkedIn profile, or other application materials
- Cover letter and any other information you choose to provide
Professional background
- Work experience and employment history
- Education, qualifications, and certifications
- Skills relevant to the role
Recruitment process data
- Interview notes and assessment results
- Communications relating to your application
- Feedback from interviewers
References
- Information provided by referees, where you share their details or ask us to contact them.
- As part of the recruitment process, we may obtain reference information about you from referees whose names and contact details you have provided in your application or CV. By providing referee details, you confirm that you have informed the referee that their contact information may be shared with us for the purpose of providing a reference.
- Where appropriate, we may seek additional professional references from individuals not identified by you. Any such reference checks will be conducted in accordance with applicable laws and privacy requirements.
Technical and platform data
- Limited technical information generated when you apply through recruitment platforms or our careers page, such as timestamps and application status.
We usually collect this information directly from you but may also receive it from recruitment agencies or publicly available professional sources, such as LinkedIn.
2. Why we use your personal data
We use applicant data for the following purposes:
Managing the recruitment process
To review applications, communicate with applicants, and arrange interviews.
Assessing suitability for the role
To evaluate whether your experience, qualifications, and skills match the role.
Preparing for employment
If you are selected, we may use your data to prepare and enter into an employment contract or another engagement arrangement.
Improving our hiring process
To review and improve applicant experience and recruitment practices.
Future opportunities
With your consent, we may keep your information in our talent pool and contact you about relevant future roles. We will ask for your consent via email or/and checkbox in the application form before retaining your data for future opportunities.
Legal and compliance purposes
To comply with legal obligations and to establish, exercise, or defend legal claims where necessary.
3. Legal basis for processing
Depending on the stage of the recruitment process and the purpose involved, we process your personal data on one or more of the following legal bases:
Pre-contractual steps
Processing necessary to consider your application before entering into an employment relationship.
Legitimate interests
Processing necessary to run an efficient recruitment process and select suitable applicants.
Legal obligations
Processing required to comply with applicable law.
Consent
Where required, for example if you agree that we may keep your details for future opportunities.
You can withdraw your consent at any time.
4. Who we share your data with
Where needed for recruitment administration, we may share applicant data with:
- Recruitment platform providers
- Recruitment agencies
- IT, HR, and other service providers supporting recruitment
- Relevant companies within the Eleport group
- Professional advisers where needed
- Public authorities where required by law
These recipients may process your data only as necessary for the relevant purpose and in accordance with applicable data protection laws.
5. International transfers
Some Eleport service providers may process personal data outside the EU/EEA.
If this happens, Eleport will ensure that appropriate safeguards are in place, such as the European Commission’s Standard Contractual Clauses or another valid transfer mechanism.
6. How long we keep your data
We keep applicant data only for as long as necessary for the purposes described above.
- During the active recruitment process.
- For a limited period after the process ends, where needed to meet legal obligations or handle potential claims.
- If you consent to join our talent pool, until you withdraw your consent or the data is no longer relevant.
7. Your rights
You have the right to access, correct, delete, restrict, or object to certain processing of your personal data, to withdraw consent where processing is based on consent, and to request data portability where applicable.
To exercise your rights, please contact us using the details below.
8. Complaints
If you think your personal data has been processed unlawfully, you may lodge a complaint with your local data protection supervisory authority.
9. Updates to this notice
This notice may be updated from time to time. The latest version will be available on our homepage.
10. Controller of your personal data
The Eleport group entity responsible for the specific role (typically Eleport OÜ) will act as the controller of your personal data. Your application is handled locally for recruitment purposes, while certain rights requests or complaints may be managed through centralized Eleport processes.
Eleport OÜ
Email: data.privacy@eleport.com